CoC Documents

This page includes documents that may be helpful members of the Continuum of Care (CoC):

Quick Links: CoC Standards & Policy Documents | CoC Program Resources | HUD Resources

CoC Standards and Policy Documents

CoC Written Standards

Description: The Continuum of Care (CoC) is responsible for coordinating and implementing a system to meet the needs of the population and subpopulations experiencing homelessness within the geographic coverage area of MS Balance of State. This document (1) establish and consistently follow written standards for providing Continuum of Care assistance, (2) establish performance targets appropriate for population and program type, and (3) monitor recipient and sub-recipient performance.

Download – PDF: CoC Written Standards (revised 6-2017)

Governance Charter For the Mississippi Balance of State CoC

Description: Document contains the newly drafted Governance charter for the MS BoS. The Governance Charter is updated at least every 5 years.

Download – PDF:  2017-18 Governance Charter | 2016-17 Governance Charter | 2015-16 Governance Charter |

BoS Collaborative Applicant Agreement

Description: Agreement establishing a CoC Member Agency as the MS BoS CoC collaborative applicant. This document is updated annually.

Download – PDF: 2017-18 CA Agreement | 2016-17 CA Agreement | 2015-16 CA Agreement | 2014-15 CA Agreement

CoC HMIS Agreement

Description: Agreement establishing a CoC Member Agency as the MS BoS CoC collaborative applicant. This document is updated annually.

Download – PDF: 2017-18 HMIS Agreement | 2016-17 HMIS Agreement

HMIS Agreement Edits

Download – PDF:  HMIS Policy and Procedures Edits (4-2017)

CoC Equal Access Policy

Description: The purpose of this policy is to define equal access to housing in CoC-funded programs regardless of gender identity. This policy is pursuant to the final rule (Equal Access in Accordance with an Individual’s Gender Identity in Community Planning and Development Programs: FR 5863-F-02) which requires that HUD’s housing programs be made available to individuals and families without regard to actual or perceived sexual orientation, gender identity, or marital status.

DOWNLOAD – PDF: CoC Equal Access Policy (09-2017 Draft)

CoC Governing Council Code of Conduct Policy

Description: The Governing Council and committees of the Mississippi Balance of State Continuum of Care (BoS CoC) are entrusted with specific responsibilities related to use of public funds invested -to address a serious community concern, homelessness. Members of these entities are expected to observe the highest standards of ethical conduct in the execution of these responsibilities.

DOWNLOAD – PDF: Governing Council Code of Conduct Policy

CoC Limited English Proficiency Policy

Description: The purpose of this plan is to ensure clients of Mississippi Balance of State (BoS) CoC’s member agencies meaningful access to services, programs, and activities although they may be limited in their English language proficiency. BoS is committed to this Language Access Plan as the appropriate response to meeting our clients’ needs.

DOWNLOAD – PDF: CoC Limted English Proficiency Policy (09-2017 Draft)

CoC Coordinated Entry Systems (CES) Policy

Description: The purpose of this document is to provide consistent guidance for programs within the MS Balance of State in provision of programming, in line with the vision and principles established by the Governing Council.  Developing these standards promotes program accountability, compliance with HUD regulations, data uniformity, and coordinated, continuing and comprehensive staff training and competence. The overarching goal of implementing the Coordinated Entry process and Program Standards is to insure equal dignity for all clients.

DOWNLOAD – PDF: CoC Coordinated Entry Systems (CES) Policy (10-2016)

CoC Governing Council Member Job Description

Description: The document describes the vision, qualifications, responsibilities, and term participation of the CoC Governing Council Member.

DOWNLOAD – PDF: CoC Governing Council Member Job Description

CoC Coordinator Job Description

Description: The document describes the qualifications, responsibilities, and other competencies of the CoC Coordinator.

DOWNLOAD – PDF: CoC Governing Council Member Job Description

CoC Program Resources

ESG Coverage Maps

Description: A coverage-by-county map of each ESG Grantee in the state of Mississippi.

DOWNLOAD – PDF: 2017 ESG Coverage Map | 2016 ESG Coverage Map2015 ESG Coverage Map

SSVF Coverage Maps

Description: A coverage-by-county map of each SSVF Grantee in the state of Mississippi.

DOWNLOAD – PDF: 2017 SSVF Coverage Map | 2016 SSVF Coverage Map | 2015 SSVF Coverage Map | 2014 SSVF Coverage Map

Regional Coalition Infographic

Description: This infographic is a brief summary of MS Balance of State Regional Coalition Structure.

DOWNLOAD – PDF: Regional Coalition Infographic

MUTEH Monthly Progress Report (MPR) Formula Infographic

Description: This document is a brief summary of MPR Formula Calculations.

DOWNLOAD – PDF: MUTEH Monthly Progress Report (MPR) Formula Infographic

By-Name List (BNL) Case Conferencing Confidentiality Agreement

Description: Personnel attending the By Name List case conferencing meetings are required to sign this agreement to protect anonymity and any other information about clients (name, place of employment, address, etc.) that may be inadvertently obtained when visiting program sites.

DOWNLOAD – PDF:  BNL Case Conferencing Confidentiality Agreement (rev. 3-2017)

HUD Resources

Coordinated Entry Policy Brief

Description: This policy brief describes HUD’s views of the characteristics of an effective coordinated entry process. This brief does not establish requirements for Continuums of Care (CoCs), but rather is meant to inform local efforts to further develop CoCs’ coordinated entry processes.

Download – PDF: Coordinated Entry Brief (Source: HUD Exchange)

HUD CoC Interim Rule

Description: Document contains the governing regulations for CoC operations. Current operating rules.

DOWNLOAD – PDF: HUD CoC Interim Rule (Source: HUD Exchange)

Notice Of Funding Availability

Description: The annual Notice of Funding Availability for the Continuum of Care (CoC) Program.

DOWNLOAD – PDF: FY2017 NOFA | FY2016 NOFA | FY2015 NOFA | FY2014 NOFA (Source: HUD Exchange)

HUD Definition of Homelessness (Concise)

Description: A concise summary of HEARTH’s homeless definition.

DOWNLOAD – PDF: HUD Definition of Homelessness [Concise] (Source: HUD Exchange)

HUD Definition of Homelessness (Complete)

Description: A complete summary of HEARTH’s homeless definition.

DOWNLOAD – PDF: HUD Definition of Homelessness (Complete) (Source: HUD Exchange)

HUD HMIS Data Standards Manual

Description: The HMIS Data Manual is designed for HMIS Lead Agency system administrators, Continuum of Care leaders, and HMIS users. The Manual lists and defines data elements to be collected in an HMIS and provides definitions and program use context for data collection. Identical data elements are presented in the Data Dictionary and Data Manual but the readership and context is different.

DOWNLOAD – PDF: HUD HMIS Data Standards Manual (Source: HUD Exchange)

HUD HMIS Data Dictionary

Description: The HMIS Data Dictionary is designed for HMIS vendors and HMIS Lead Agencies and HMIS System Administrators to understand all of the data elements required in an HMIS, data collection and function of each required element and the specific use of each element by the appropriate federal partner. The HMIS Data Dictionary should be the source for HMIS software programming.

DOWNLOAD – PDF:HUD HMIS Data Dictionary (Source: HUD Exchange)

 

 

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